Fleet and availability for bus operators
Bus fleet calendar: know which bus is free before you say yes.
Every bus on one calendar, with its charters, shuttle departures and bus tours. See which vehicle is free before you say yes, and GridOps won’t let the same bus be sold twice.
$40 per bus per month, with a 30-day free trial.
WHAT IT IS
GridOps gives bus and coach companies in Canada and the US one fleet calendar for every vehicle, with its charters, shuttle departures and bus tours on the same timeline.
It replaces the wall calendar, the spreadsheet of buses and the separate tour calendar that doesn’t know what the charter desk just sold.
Before you say yes to a charter, you see which vehicles are free. When one line takes a bus, the others can’t sell it: a charter that takes a coach removes that date from the on-demand tour calendar.
Your day, changed
What changes when every bus is on one calendar?
The same seven moments of keeping a fleet available. Step through them to see what changes.
Fleet and availability
Why run your fleet on one calendar?
Every sale depends on a free bus. When charters, shuttles and tours share one calendar, you can say yes with confidence and never sell the same vehicle twice.
01
Every bus, every line
One timeline per vehicle.
Day, week, month and driver views.
Charter bookings, shuttle departures and tour departures on the same bus timeline.
A driver view shows the same trips by driver.
Swap the vehicle on a trip in one step.
02
No double booking
One pool of buses, shared by every line.
When a charter takes a bus, that date disappears from the on-demand tour calendar.
Customers booking an on-demand tour never see a date with no free bus.
Shuttle departures show on the calendar under the bus that runs them.
Vehicle assignments are checked for conflicts.
03
Free buses while you quote
See the free count before you send.
See how many vehicles are free that day while you build a quote.
Hold a bus when the quote is sent, 72 hours by default.
The customer is warned before a held bus goes back on sale.
An unpaid deposit releases the hold after 48 hours.
04
Blocks and buffers
Maintenance and time off, on the same calendar.
Block a bus for maintenance, with a buffer either side.
Block a driver for time off.
Repeat a block on a schedule.
Blocked buses drop out of the free count.
How does one fleet serve charters, shuttles and tours?
Each line books buses its own way. They all draw on the same vehicles, so the calendar is always the truth.
Charters
Charters hold, then book
A sent quote can hold a bus, and an accepted quote books it.
Quoting charters?
See how holds work in our charter bus quoting software.
Shuttle departures
Departures claim their bus
Assign a bus to a departure and its seats become the capacity. Seats can’t be oversold.
Selling shuttle seats?
Departures and seats are sold in our shuttle booking software.
Bus tours
Tours see real availability
Customers pick any date with a free bus, and never see a date that has none.
Running bus tours?
Sell on-demand tours in our bus tour booking software.
Seats, features and photos, set once
Vehicle details, photos and features power your quotes, your booking form and your hosted Fleet page.
Your vehicles
Vehicle types and seats
Set each vehicle’s type and seat count once, and quotes use it.
Amenities and features
Washroom, wifi, wheelchair lift and more, listed for customers to see.
Photos
Upload photos of each vehicle for your hosted Fleet page.
What customers see
A hosted Fleet page
Every vehicle with photos and amenities, ready to link from your website.
Vehicle choice on your form
Customers pick the vehicle that suits their group on your booking form.
Feature charges
Charge for features such as a coach with a washroom.
Your team
A driver view
See each driver’s week alongside the buses.
A printable day sheet
Print the day’s vehicles and drivers in one click.
One-step vehicle swap
Move a trip to another bus without rebuilding it.
Your safety net
Conflict checks
Assigning a busy bus warns you before it’s saved.
Holds that let go
A quote hold ends by itself, so buses don’t sit blocked.
Tour checkouts that expire
An unpaid tour checkout is released after 30 minutes.
Pricing
What does the fleet calendar cost?
The fleet calendar comes with GridOps at one price per bus, with quoting, dispatch and payments included. No per-user fees.
Questions operators ask about fleet availability
Can I see which bus is free before I quote?
Yes. While you build a quote, GridOps shows how many vehicles are free that day, and you can hold one when you send it.
How does GridOps stop double bookings?
Charters, shuttle departures and tours share one pool of buses. When one line takes a bus, the others can’t sell it for that time.
What happens to a held bus if the customer goes quiet?
The hold lasts 72 hours by default. GridOps warns the customer before it lapses, then the bus goes back on sale.
Can I block a bus for maintenance?
Yes. Add a maintenance block with a buffer either side, once or on a schedule.
Does GridOps track maintenance or inspections?
No. It takes the bus off sale while it’s in the shop. Keep your maintenance records in your shop system.
Does it track buses by GPS?
No. GridOps shows where each bus is booked, not where it is right now.
Can customers see my fleet?
Yes. A hosted Fleet page shows every vehicle with photos and amenities, ready to link from your website.
Do shuttle seat counts come from the bus?
Yes. Assign a bus to a departure and its seat count becomes the departure’s capacity. Seats can’t be oversold.
Can I swap a vehicle on a trip?
Yes, in one step, and GridOps checks the new bus for conflicts.
What counts as a bus?
Each vehicle on your fleet calendar counts as one bus in the price, whatever its size.
Ready to see every bus on one calendar?
Book a demo and see your own fleet on one calendar, across every line you run.
Assigning drivers too? See our bus dispatch software.
Last updated October 1, 2026